This is HIMAA Matters eNews Online

HIMAA ONLINE

The monthly digital newsletter of the Health Information Management Association of Australia Limited
Volume 9 | Issue 04 | Digital
Catherine Garvey
Catherine Garvey

President - HIMAA

Catherine Garvey
Catherine Garvey

President - HIMAA

President's Message

It’s the Winter Solstice already.  I’m sure those of you working in hospital settings are dealing with your Winter activity and strategies to cope with the increased intake, the high demands on beds and possibly ambulance ramping, and overcrowding of your Emergency Department.  Amidst all of that, there is our experience relating to turnover of workforce, all disciplines, and the scarcity of qualified personnel.  HIMs and clinical coders are hard to find, resulting in many different strategies being adopted by individual hospitals/local health districts and networks e.g. role substitution, remote coding, working from home.  The rising pressure on personnel on the ground, so to speak, naturally has negative effects in retaining staff and our core focus: health information.  Rushed staff are prone to making mistakes, taking short cuts, or missing details altogether.  When you reflect upon these matters, there is, likely as not, a negative impact on robust clinical documentation whilst clinicians focus on the patient care side of things.  This in turn impacts the quality of clinical coding, Casemix and associated Activity Based Funding.  The exponential rise in use of technology as part of the solution sees many hospitals and service providers using electronic medical records and other software to improve the delivery of health care.

So my thoughts drifted to: are we beacons in our workplaces as HIM Professionals or are we moths of the Lepidoptera world, hidden in our workplaces, not seen, working in the dark? My reflection on this is that HIMs and Clinical Coders have a strong role to play in contributing to the significant demands the healthcare system is encountering and we need our members to be part of the advocation of our profession, no matter what role and title you have in your workplace.

Our outgoing CEO, Jae Redden, myself and local members of the Victoria, South Australia, Queensland and Tasmania branches have been talking about our profession in many different forums, with particular attention on Departments of Health, to raise our profile and the workforce challenges we face.  The most recent meeting in the Victorian Department of Health was attended by a diverse range of HIM-experienced personnel who were very positively received. They had strong input into the conversation relating to the value of HIMs in the workforce and how to maintain this on the workforce agenda.  I have an appointment with the South Australia Health Minister next month for a similar discussion, advocating for the skills, experience and qualities for which HIMs are renowned.  If you know of similar discussions in your area, do reach out to our incoming interim CEO and/or your Board.

The Board is scheduled to meet at the end of June.  Sadly, this will be our last meeting with Jae who has been our CEO extraordinaire since November 2020.  Many of you who have met Jae in person, or have had communication with her, will know that she is a powerhouse of action and has put our profession front and centre every day.  The Board expresses their sincerest thanks to Jae for her work and for the support of our members, a role no less challenged by the constraints and restraints which we all experience in our own organisations.

As we wish Jae every success with her career in the future, we welcome Sallyanne Wissmann as interim CEO.  Many of you will know Sallyanne, particularly Queensland Branch members, as an extraordinary HIM with significant experience in the health industry, as well as being a Life Member and Past President of HIMAA.  Sallyanne will join us at the Board meeting as part of the transition process and will remain in this position whilst we conduct the recruitment process for this important position.

We have a jam-packed Agenda for our volunteer Directors to cover over two days.  As always, we look forward to chatting with the staff at HIMAA head office.

If you have not yet registered for the upcoming IFHIMA/HIMAA Congress, hop on to the HIMAA webpage for the program and full details. Brisbane is a great destination and there is the added bonus and opportunity for international networking.  Early Bird closes next month, but you might want to get your end of financial year submissions in now!  It is also worth getting your membership renewal sorted by the end of June to add this as part of your tax return.  Working through the HIMAA Membership Portal it has been made extremely easy to renew.

 

Catherine Garvey

President

catherineg@himaa.org.au

 

Table of Contents
From the CEO's desk
From the CEO's desk

Jae Redden | CEO, HIMAA

From the CEO's desk

From the CEO's desk

Jae Redden | CEO, HIMAA

This is my last report as Sallyanne Wissmann is welcomed into the role of the Interim CEO. I leave with an assurance that HIMAA is in excellent hands.

It has been my privilege to be a part of HIMAA and I thank you for supporting me in my role as the CEO. I am pleased with the progress that has been made during my time in upgrading systems and member offerings, but I am even more excited for the future of HIMAA. I will be cheering from the sideline! The Board and the staff have my very best wishes.

Until my departure date of 7 July, it is business-as-usual. Last week we held Webinar 23: Unpacking ICD-10-AM/ACHI/ACS 12th Edition Changes on Sepsis, Resistance & Covid 19 and there will be another webinar with iMedX planned in September. The next webinar, DIGITAL HEALTH: EPIC EMR Implementation – The Process and Learnings for a successful transition to Digital Health Readiness with Kerri McGufficke, Assistant Director of HIS at Canberra Health Services, will be held on 18 July. Registration is open now.

In the meantime, we have been busily working in preparing for HIM Week. This year, the HIM Week will be held during 21-25 August 2023, and you can check out all the activities at https://www.himaa.org.au/events/himweek23/. You can register for a support letter to be sent to your organisation, download HIM Week poster, email signatories and social banners and as a member, you can also register to receive a promotional pack. We will be holding three webinars during HIM Week which will be free to all members.

The Health Information Management profession is evolving but challenged at the same time. We need more clinical coders to be job-ready; we need more students in the pipeline studying HIM degrees; yet HIM roles are being diversified to other roles or to other degree-qualified personnel to take on the roles.

You are passionate and dedicated professionals who perform an essential role to providers of health care by assisting them to make informed decisions and to improve systems. There is strength in unity by having a collective voice to speak and progress the opportunities for this wonderful profession. I hope you continue to get behind your Association and progress your career opportunities and those of your peers and upcoming colleagues.

Lastly – celebrate and learn from each other at the upcoming 2023 IFHIMA/HIMAA Congress in Brisbane, 30 October to 1 November. We already have close to 200 people registered. Early bird registration is closing on 29 July. Only one month to go to take advantage of this offer: https://ifhimacongress2023.com.au/registration-2/!

I thank my dedicated staff whom I am indebted to for their hard work. As well, I give my heartfelt thanks to the HIMAA Board for their support. I end my tenure with pride in bringing HIMAA the highest financial result and consistently performing for the last 3 years. As said, the foundation is well set for growth, financially and strategically. I have made some lovely connections which I hope will continue. I wish you all the very best.

Signing off.

Jae Redden

Chief Executive Officer

ceo@himaa.org.au

Member News

Latest news and updates submitted by members. Any member updates, please submit to membership@himaa.org.au.

Membership Matters

A succession of monthly webinars and in-person Branch Professional Development days has brought us swiftly to the end of the first half of the year. We hope you are seeing the benefit of these opportunities for your professional development, and we thank you for your continued support. If your membership expires on 30 June 2023, log in now to access your renewal invoice and select your preferred payment option. Once you have paid, you can download your receipt and your membership certificate. An added feature this year is that members can access and download their digital membership card. You may also be eligible to claim a tax deduction relevant to

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Request for Tender (RFT) C9648 Health Data Integrity (HDI) and Victorian Admitted Episodes Dataset (VAED) Audit Panel

The Victorian Department of Health (Department) wishes to make you aware of Request for Tender (RFT) C9648 Health Data Integrity (HDI) and Victorian Admitted Episodes Dataset (VAED) Audit Panel. Information on the RFT can be found here: https://www.tenders.vic.gov.au/tender/view?id=253110 (you will need to register to download documents). The Department is seeking suitably qualified and experienced parties to conduct data integrity audits of patient and client data, reported to the department by health services and funded agencies.  The panel will consist of two (2) major categories: Category 1: Delivery of audits of the Victorian Admitted Episodes Dataset (VAED) reported to the Department of Health by Victorian public health services. Category 2: Delivery

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The Qld Branch update is brought to you by TIMG

HIMAA Qld Branch hosted a seminar on Digital Transformation on 26 May, hosted at the Qld Head Office of the event’s sponsor – 3M. With 45 registered to attend, the day started with a presentation from Trudy Stone, who is currently a Project Manager with the Queensland Department of Health. Trudy has extensive experience managing the implementation of projects and she shared with the audience what the common factors and considerations were in successfully engaging and managing people through change. We then heard from James Muller and Gihan Ranatunga from Digital Metro North as well as Kirsten Hinze and Simon Foster from Gold Coast Health on the various digital projects

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SA Branch Committee Update

The SA Branch Committee met over breakfast to discuss and plan futu re education session and social events for SA HIMAA Members. The main topics discussed were how the committee could influence and promote the Health Information Management / Clinical Coding industry in South Australia with possible collaboration with Tasmania. A survey was developed and distributed to all members to identify the types of sessions and events that the members preferred. Once the responses are collated events will be organised. Members were prompted with suggestions such as: Virtual Drinks with Education Agenda Virtual Education including SA Country Health Demonstrations of innovative software Virtual Quiz night Face to Face education based

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Education News

HIM Student under the Spotlight

Deborah Carlile is a mature aged student in the Bachelor of Health Information Management at Queensland University of Technology. She is currently in her 5th year of part time study, aiming to complete her degree in 2024. What are your background and interests and how did these lead to your enrolment in the in Bachelor of HIM? Are you currently working? If so, what are you doing? I have worked as a pharmacy technician in the community, public and private hospital sectors in Queensland before joining Icon Group’s Pharmacy Practice Unit as the team’s administrator. A highlight of my career was working as part of the medicines management team on the St. Stephen’s Private Hospital eHealth project that opened the first fully integrated digital hospital in regional Australia. Since this project, my interests in medication management, systems administration, workflow processes and documentation led me to completing the Bachelor of Health Information Management at QUT.  I am currently working full time and studying part time. My role at work entails basic administration duties, managing the agendas and minutes for team meetings and the pharmacy digital development group; reporting, auditing, managing the pharmacy document library and participating in the review of policies and

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Education Committee Update

The Education Committee has been working very hard on behalf of all HIMAA Members. Following are some updates from its Sub-committee and Working Groups. Clinical Coder Performance Standards (CCWG) Thank you to all of the HIMAA members and others from the national clinical coding workforce who registered for, and completed, the survey distributed by the CCWG (Convenor: Jennie Shepheard). The survey is part of a large research study being undertaken by the 19 CCWG members from across the country; they work in hospitals, government departments of health, and universities. Your responses to the survey will be critically important in informing the HIMAA Clinical Coder Performance Standards. As previously advised in HIMAA Matters, the final Standards will replace the current version which was produced by HIMAA almost three decades ago. Clinical Documentation Integrity (Competency Standards) Working Group (CDIWG) The CDIWG was established following a request from the HIMAA Board of Directors and commenced work in February 2023. This WG has already reviewed and identified existing HIM Profession-entry Competency Standards in the context of CDI. It is ready to progress to Intermediate- and Advanced-level Standards applicable for HIMs and other CDI Specialists who are members of HIMAA. Professional Development

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HIMAA Student Profile

Our student of the month for June is Nagesh Sunkara from Flagstaff Hill in South Australia. Nagesh scored 96% for clinical coding and has successfully completed the HLT50321 Diploma of Clinical Coding. We asked Nagesh the following questions. What led you to enrol in the Diploma? After my master’s degree with research abruptly stopped due to funding issues, I had to pursue something that would be cognitively enriching.  I did reach out to my close friends, especially my lovely wife, but could not locate anything.  In November 2021, I happened to meet a friend after a long time and during our chat “Clinical Coding” came up as she was already employed as a coder.  Whilst she outlined coding, it got me intrigued and honestly, I felt my search was finished and the rest followed. What did you enjoy most about the course? With no second thought, the coding Cluster and my Education Officer who was a jewel in the crown.  Her perseverance to support & guide her students was unprecedented and I feel blessed. Why did you choose clinical coding as a career pathway? As aforementioned, when the thought of shifting my career emerged, clinical coding felt

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What's on

Stay up to date with the upcoming events and activities across the board at HIMAA

Latest News

Global Specialist Digital Health Workforce Census

Are you part of the specialist digital health workforce? Are you responsible for health data, information, knowledge, or technology? Be part of the census that captures the vital information about this workforce. This information is used by government, academia, peak bodies, and industry to identify workforce growth, emerging roles, and career pathways, forecast future workforce needs, and inform education and training needs. As a global census, anyone from across the globe can take part. Take part in this online survey, which will take you 10-15 minutes to complete.  Scan the QR code or go to https://qrau.co/MNBpzf to access the Global Specialist Digital Health Workforce Census.  

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HIMAA Conference Scientific Chair – Academic and Scientific Chair – Industry 2024 EOI

The national HIMAA Conference is our flagship Health Information Management event, receiving local and international recognition for its high calibre speakers, quality content and value-for-money professional development offering for members and the wider industry. The 2024 Conference will be held in Melbourne, and we are looking to recruit two key roles in the Conference Committee who will be responsible for organising review of the abstract and paper submissions and coordinating the Conference program.  The Scientific Chair – Academic and Scientific Chair – Industry positions are for a two-year term and will work closely with the HIMAA CEO as the Conference Committee Chair. Initial planning and strategy meetings will be held in the latter part of 2023, with the majority of work to be carried out in 2024. The Call for Submissions launch date for Melbourne will aim to occur at the end of 2023. Board representatives and the VIC State Branch will form a part of the Conference Committee in supporting the shaping of the agenda based on industry needs and opportunities for HIM profession advocacy. Please see below for a brief description of the roles required. Scientific Chairs are pivotal positions of the Conference Committee and will attract an honorary payment in the form of complimentary registration, flight or accommodation cover during the Conference. Any enquires for the positions can be directed to executiveoffice@himaa.org.au. Scientific Chair – Academic A senior practising Academic with experience in health information research Scientific Chair – Industry A senior Health Information Manager with extensive

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NSW Private Hospitals Community of Practice (CoP) EOI

An exciting opportunity has opened up to lead the NSW Private Hospitals Community of Practice (CoP) as the new Chair. The Convenor for all Communities of Practice must be a current member of HIMAA. The CoP is looking for a new Chair following the resignation of Joanne Moss from this position due to increased work commitments, however she will remain on this group and provide a handover to the Chair. The NSW Private Hospitals Community of Practice has an extensive history focusing on Health Information Managers working in any area within the NSW private sector. The CoP is a forum for discussion of issues of interest, sharing information, networking, peer support, professional development, and promoting best practice. It’s also a platform for contribution and influence to relevant HIMAA State and National dialogue and strategy development in regard to the private sector. Terms of Reference for the NSW Private Hospitals CoP can be found HERE. Please submit a short covering note outlining your key skills and interest for the NSW Private Hospitals CoP, with a copy of your CV, to the executiveoffice@himaa.org.au, with the subject heading: NSW Private Hospitals CoP EOI. Any enquiries can be directed to Sallyanne Wissmann, Interim CEO via the same email.  The closing date is 5pm (AEST) Friday 28 July 2023. You will be notified of the outcome of your expression of interest within a month of the submission deadline.

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HIMAA Tasmania Branch Convenor EOI

An exciting opportunity has opened up to lead the HIMAA Tasmania Branch as Convenor. The HIMAA Tasmania Branch Committee offers a rewarding experience, both personally and professionally. Outgoing Co-convenors for the Committee, Hayley Niewerth and Cindy Flanagan, have lead the branch for the last couple of years and are stepping down due to work commitments. The branch has become a vibrant, strong, enthusiastic group of volunteers who give their time for their membership to benefit from: Face to face professional development events  Social and networking activities Support PD activities by encouraging attendance to the annual HIMAA National Conferences and Webinars and participating in HIM Week Promotion of the profession to high school students through Career Expos Regular profiling in HIMAA Matters online Advocacy of issues important to the profession to local stakeholders and through the HIMAA Board   BRANCH CONVENOR If you are interested in becoming the Convenor of the Tasmania Branch please submit an Expression of Interest using the form available HERE to executiveoffice@himaa.org.au using the Subject heading: TAS Branch Convenor EOI. Branch Terms of Reference is available upon request. Selection of the Convenor is made based on the following criteria: Financial HIMAA membership; CHIM or CHIP status in HIMAA’s Professional Credentialing Scheme; Contribution to HIMAA Committees or Working Groups as chair or convenor; Contribution to HIMAA Committees or Working Groups as a member volunteer; Other contribution to HIMAA professional life; Other leadership in the profession.   EOI’s to be received by 9:00 am Friday, 7 July 2023 AEST

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Editorial Board

Latest from HIMJ

Two new papers published in HIMJ recently … Research article  Impact of clinical note format on diagnostic accuracy and efficiency Evita M Payton, Mark L Graber, Vasil Bachiashvili, Tapan Mehta, P Irushi Dissanayake, Eta S Berner. April27 24, 2023 | OnlineFirst This research explored the impact of note formats on diagnostic accuracy and documentation review time. Participants diagnosed written clinical cases, half in narrative format, and half in list format. Diagnostic accuracy (defined as including correct case diagnosis among top three diagnoses) and time spent processing the case scenario were measured for each format.   Research article  Analysis of data items and gaps in Australia’s national mental health services activity and capacity data collections for integrated regional service planning Claudia Pagliaro, Arabella Mundie, Harvey Whiteford, Sandra Diminic. June 6, 2023 | OnlineFirst This study aimed to: (1) identify existing national mandated and best endeavours collections of mental health services activity (e.g., occasions of service) and capacity (e.g., full-time equivalent staff) data in Australia; and (2) review the content of identified data collections to determine opportunities for data development.

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HIM-Interchange Update

I am pleased to announce that Issue 1 for 2023 has gone live on the HIM-Interchange website and is ready for your consumption! In this issue we acknowledge the significant contribution of Associate Professor Joanne Callen as she steps back from the Editorial Board of the Health Information Management Association of Australia (HIMAA) and her role as Associate Editor of the Health Information Management Journal (HIMJ). Joanne will be highly missed as she has played a pivotal role in the development and evolution of the HIMJ and HIM-Interchange over many years of dedicated involvement and leadership.Our thought-provoking letter to the Editor from Trixie Kemp contemplates the future of HIMAA membership and the Association itself. Read Carol Loggie and Jenny Davis’s guest editorial piece, which was published last year in the Virtual Special Issue of the HIMJ on The Emergence of Health Information in Aged Care. It provides commentary and considerations in this budding new arena for the health information profession. We also link to our colleagues at the Australian Institute of Health and Welfare, who provide an interesting ICD-11 Stakeholder Update report outlining latest developments and progress in the mammoth task of developing and planning for the implementation of ICD-11 in Australia! Finally, recent articles previously published as ‘online first’ have now been officially published in our jam-packed first issue of 2023! Do you have an idea for an article? The HIM-Interchange Subcommittee welcome abstracts, content ideas and questions via email himinterchange@himaa.org.au. Kirsten DugganHIM-Interchange Subcommittee

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